Friday September 28th, 2012
Lesbians, Gays, Bisexuals, and Trans People of the University of Toronto (LGBTOUT)
Notice of Fall 2012 By-Election
To the LGBTOUT General Membership:
My name is Ricky Rodrigues and I will be serving as your Chief Returning Officer (CRO) for the LGBTOUT Fall 2012 By-Election (herein referred to as “the by-election”). Assisting me will be Matthew Haaland, LGBTOUT’s current Financial Coordinator.
The by-election will be taking place at the LGBTOUT Fall General Meeting (GM) on Friday October 12th, 2012, from 4-6pm in University College (15 King’s College Circle) Room 163.
The nomination period for the by-election will be open from 6pm on Friday September 28th, 2012, to 6pm on Friday October 5th, 2012. During this period, those seeking to run in the by-election must submit a candidate statement to me via email. Candidate statements must be no longer than 300 words and must be sent to firstname.lastname@example.org.
I ask all prospective candidates to please hold off on campaigning until the nomination period has closed. This is to ensure that any issues regarding individuals’ eligibility to run in the by-election are cleared up before campaigning begins.
In addition, it must be noted that campaigning in or around the LGBTOUT Drop-In Centre is prohibited.
At the GM, all nominated candidates will have the opportunity to present their platforms to the General Membership. Afterwards, an initial voting session will take place. Voting shall take place on a secret ballot. On each ballot, for each position being elected, a vote may be cast for any one of the candidates running for that position; a vote may also be cast for “none of the above.”
After the initial voting session at the GM, there will be three separate voting sessions held at the LGBTOUT Drop-In Centre (located in the archway of Sir Daniel Wilson Residence at 73 St. George Street) on:
Monday October 15th, 2012, from 10am to 12pm (Matthew);
Tuesday October 16th, 2012, from 12-2pm (Ricky); and
Wednesday October 17th, 2012, from 4-6pm (Matthew).
The results of the by-election will be released at 6pm on Friday October 19th, 2012. For each position, the result will be decided by a simple majority. In the case of a tie, one additional voting session will be held the following week to break the tie between those individuals with the same number of votes.
It must be noted that, under the LGBTOUT Constitution (see “Constitution” page of LGBTOUT website), only those members in “good standing” are eligible to run and/or vote in the by-election. These include those students from the University of Toronto’s St. George campus who have actively participated in any LGBTOUT meetings or events in the current academic year, or who have been recognized as members in good standing through a simple majority vote by the LGBTOUT Executive Committee.
The positions up for election at this time include the following:
These Executive Committee members have no specified duties. It is the responsibility of each Executive-at-Large to create their own portfolio and/or assist the other members of the LGBTOUT Executive Committee with their responsibilities.
There are three Executive-at-Large positions. Two of these positions are reserved for first-year students in order to encourage new students to participate on the LGBTOUT Executive Committee. Any student may run for the remaining Executive-at-Large position.
If no first-year students choose to run for the reserved Executive-at-Large positions then any student may run for these positions.
Special Events Coordinator (x1)
The Special Events Coordinator is responsible for overseeing LGBTOUT’s larger and more unique events (i.e., those events that cost more than $1200 to facilitate). They are responsible for overseeing at least four special events per year. These events include LGBTOUT’s all-ages dance event, the Homohop, and LGBTOUT’s semi-formal, Queer Ball.
In addition to the responsibilities listed under their portfolios, the Executives at Large and the Special Events Coordinator will be responsible for attending regular LGBTOUT meetings, appearing at and assisting with LGBTOUT events whenever possible, and representing LGBTOUT to the wider campus community.
The members of the LGBTOUT Executive Committee strongly encourage women-, bi-, and trans-identified people, along with queer people of colour, to run in the by-election. LGBTOUT has not been able to effectively serve each of its constituent communities due to a lack of representation of such people on the LGBTOUT Executive Committee.
If there are any questions or concerns regarding the by-election, please address them to me as soon as possible.
Chief Returning Officer
LGBTOUT Fall By-Election